2. Notification process
Great Britain (GB) exporters must notify their exports of PIC listed chemicals by completing a GB PIC export notification form. The forms are similar to those used under the European Union PIC system.
There is GB guidance to help you fill in the PIC export notification form correctly.
You will also need to use the Regulatory outcome informationwhen completing section 6.1 to copy and paste in the relevant information for the chemical you are exporting.
Sending your export notification form
Your completed export notification form must be sent as an attachment by email to the GB PIC Designated National Authority (DNA), which is HSE, at [email protected]. You must also include safety data sheet (SDS) for the chemical or mixture.
More information on safety data sheets.
The subject line of your email must include these details: 'GB PIC - notification - company name – chemical or mixture - importing country name - Year'.
When submitting your export notifications, please attach only one export notification form and accompanying SDS to each email.
In addition to an English SDS, please provide an SDS in the official language of the importing country, if available, or in one of its principal languages.
If you do not attach an SDS then sections 4 and 5 of the export notification form become mandatory.
Forms must be submitted at least 35 days before the first export is due in any calendar year to any importing country.
After you have sent your export notification form
Once your form has been received, HSE, as the GB PIC Designated National Authority (DNA) will check and process it, and contact you if clarification is needed.
If an export requires the explicit consent of the importing country, HSE, as the GB PIC DNA will seek this on behalf of the GB based exporter.
Explicit consent may have specific conditions or restrictions, for example limited validity, importer specific or use-specific. Sometimes responses may be negative.
If the importing country has not responded within 60 days from the date the GB DNA requests consent, then you may need to propose a waiver from the consent obligation.
A unique GB Reference Identification Number (RIN) is assigned by the DNA to each notification export and will be issued to exporters by email at the point when the export can proceed. This is used for export customs declarations. The RIN is valid until 31 December of the year for which the notification is made. A new export notification will be required if another export is to be made during a subsequent year.
The PIC DNA will send you a confirmation email when exports can proceed and provide you with a RIN for use in your export customs declaration.
For special reference identification numbers (Special RIN) please go to our guidance on Special RIN: chemicals for research or analysis.