Adventure Activities Licensing Authority Application Form September 2024

Contents

Statutory Information	2

Licensable activities you wish to provide	4

Section 1: Responsibility for managing health and safety	6

Section 2: Procedures for assessing & controlling risk (risk assessments and/or operating procedures)	7

Section 3: Recruitment, selection & deployment of competent instructors	8

Section 4: Equipment & maintenance of equipment	9

Section 5: Reviewing & monitoring safety arrangements	10

Section 6: Emergency procedures, incidents and first aid	11

Paying for your licence	12

Declaration	7

Statutory Information

Pease complete this table to assist with the logging of information
If you already hold a licence, please provide:
Current Licence Number	L
R Number	R

Applicant Details - Who will hold the licence?
NOTES: Organisations (including Trusts and Societies) - If you are applying on behalf of a company that is registered on Companies House, use the company name, company number and registered office address of the organisation shown on the register. Individual - if you are applying as an individual/sole trader, please use your full name as it would appear on a passport or driving licence. Use the address from which you do business (this will usually be your home address). Partnerships – Please provide the full name of each partner and the address from which you operate the business. Charities - If you are a charity, please use the details on the Charities Register and include your number in the table below. Please note that the licence holder is the legal entity (whether a person or company) that provides facilities for adventure activities and the name and address on the licence must coincide with this. Please note- details supplied in this section will be publicly available on the AALA Register on the HSE website. If you do not wish the telephone number to be listed on the AALA register, please do not include it in this section of the form. Please see guidance notes for further information
Full Name – (legal entity that will hold the licence)
Is this an organisation or individual?
Company Number (if a limited company)
Charity Number (if applicable)
Telephone Number
Email Address
Address of person or organisation (legal entity) that will hold the licence (please see notes above)
Website
Please list any other trading name(s) used by you, or the organisation you are applying for, relevant to this application
Trading name(s)
If the licence relates to a specific activity centre, please provide:
Centre Name
Centre Telephone Number
Website
Centre Address

Who should the inspector contact to start the application review? – This information will not go on the public register
Contact Name
Position/Job title
Telephone Number
Email Address

Licensable Activities you wish to provide.

Activities you wish to include on your licence - please indicate all required
Trekking	Caving	Climbing	Watersports
Hill and mountain walking Off road cycling Orienteering Off piste skiing Off piste snowboarding Ski mountaineering. Pony trekking Other – please specify	Caving Mine exploration Potholing Other – Please specify	Rock climbing Abseiling Coasteering Sea level traversing Gorge scrambling Canyoning Mountaineering Winter climbing -snow/ice/mixed Tyrolean traverses Via ferrata Bouldering Weaselling Other – Please Specify	Kayaking Canoeing Giant / Big canoe Stand up paddleboarding Stand up paddleboarding (not including foiling) Mega / Giant SUP Sailing Sailing (not including foiling) Bellboating / Katakanuing Dragon boating Improvised rafting Kite surfing Kite surfing (not including foiling) Paddle surfing Rafting White water rafting Windsurfing Windsurfing (not including foiling) Wingsurfing Wingsurfing (not including foiling) Coracle paddling Hydrospeeding Tubing Other Please specify
Operating area(s) e.g. North Wales
Description of any upper hazard level – e.g. rivers up to and including Grade 2
Months you intend to operate
Total number of participants taking part in activities at any one time

Section 1: Responsibility for managing health and safety.

Regulations 6(1)(a)(iv) and (1)(c)

Answer the questions below and/or attach any acceptable evidence to support your answers:
Who has overall responsibility for health and safety, e.g. name of company director? Answer:
Describe your arrangements for ensuring that the day-to-day management of adventure activities provision is in the hands of, or effectively advised by, a person/persons with sufficient knowledge of safety matters for the activities you intend to provide Answer:
Please list in the table below all evidence you have submitted for this section
Name of Document Please use the EXACT name of the document attached, not what it refers to e.g. If document covers multiple activities, list page and paragraph. (As listed on document attached to email)

Section 2: Procedures for assessing & controlling risk (Risk assessment and or Operating procedures)

Regulation6(1)(a) (I and ii)

Please attach risk assessments for ALL of the licensable activities you wish to deliver.
Please list in the table below all evidence you have submitted for this section
Name of Document Please use the EXACT name of the document attached, not what it refers to e.g. If document covers multiple activities, list page and paragraph. (As listed on document attached to email)

Section 3: Recruitment, selection & deployment of competent instructors

Regulations 6(1)(a)(iii) and 9(1)(b)(i)

Answer the questions below and/or attach any acceptable evidence to support your answers:
How do you ensure you have a sufficient number of competent instructors to meet your needs? Answer: How do you make sure any instructor deployed to lead an activity is currently competent to do so? Answer: What is the maximum number of participants an instructor may be responsible for on an adventure activity? Answer:
Please list in the table below all evidence you have submitted for this section
Name of Document Please use the EXACT name of the document attached, not what it refers to e.g. If document covers multiple activities, list page and paragraph. (As listed on document attached to email)

Section 4: Equipment & maintenance of equipment

Regulations 6(1)(a)(iii) and 9(1)(b) (iii and iv)

Answer the questions below and/or attach any acceptable evidence to support your answers:
Equipment: Describe your arrangements for ensuring a sufficient supply of suitable equipment to carry out activities safely. Answer: Maintenance of Equipment: Describe your arrangements for maintaining equipment and ensuring that defective or obsolete activity equipment is identified and removed from use. Answer:
Please list in the table below all evidence you have submitted for this section
Name of Document Please use the EXACT name of the document attached, not what it refers to e.g. If document covers multiple activities, list page and paragraph. (As listed on document attached to email)

Section 5: Reviewing & monitoring safety arrangements.

Regulations 6(1)(a)(iii) and 9(1)(a) and 9(1)(b)(ii)

Answer the questions below and/or attach any acceptable evidence to support your answers:
Describe how you ensure relevant safety information is given to instructors and participants. Answer: How will you make sure that your safety arrangements remain fit for purpose throughout the duration of the licence? Answer: Describe your procedures for reporting and reviewing accidents, incidents, and near misses. Answer:
Please list in the table below all evidence you have submitted for this section
Name of Document Please use the EXACT name of the document attached, not what it refers to e.g. If document covers multiple activities, list page and paragraph. (As listed on document attached to email)

Section 6: Emergency Procedures, incidents and first aid

Regulations 6(1)(a)(iii) and 9(1)b(v)

Answer the questions below and/or attach any acceptable evidence to support your answers:
How do you ensure that instructors are aware of individual client needs relevant to their participation in an activity? Answer: What are your procedures for providing first aid, dealing with emergencies and the summoning of medical/rescue services? Answer:
Please list in the table below all evidence you have submitted for this section
Name of Document Please use the EXACT name of the document attached, not what it refers to e.g. If document covers multiple activities, list page and paragraph. (As listed on document attached to email)

Paying the licence fee

Renewals – A WorldPay link will be sent upon receipt of this application. If you require an invoice, please advise.

New Applicants - Payment details will be sent to applicants once the application form and relevant evidence has been submitted to the Adventure Activities Licensing Authority.

The quickest and easiest way to pay is to pay online by credit or debit card.

A unique Worldpay link will be sent to you by email once you have submitted your application. The WorldPay link allows for payment by credit card, debit card or PayPal and will expire in three days if payment is not made.

If you are unable to pay by credit or debit card, please tick this box The AALA Applications team will provide information on how to pay by invoice (see below).

IMPORTANT

Invoice payments take longer for us to process and therefore you should make payment as soon as you receive payment instructions.

The licence application will not be assessed until full payment has been received and all required supporting documents are provided.

Please be aware that any delays in payment could delay the licence decision and you may not get a new licence until after your current licence expires. This would mean that you would not be able to offer licensable activities.

Declaration *Please sign and date the form prior to returning it, failure to do so will cause a delay in processing your application A typed signature is acceptable.
I hereby apply for a licence under the terms of the Adventure Activities Licensing Regulations 2004. I have completed the application form and included all necessary information. I understand that my application will not be accepted for processing until all the necessary supporting evidence has been provided AND the payment has been received by HSE. I understand that once my application has been accepted for processing, no refund can be made. I understand that it is an offence, under regulation 16 of the above, to make a false statement for the purpose of obtaining or holding a licence.
Total Number of documents attached to this application.
Full Name (Block capitals):
Position within organisation:
Signature:	Date:

Further information

For information about health and safety, or to report inconsistencies or inaccuracies in this guidance, visit the HSE website.

You can order HSE priced publications at the HSE books website.

HSE priced publications are also available from bookshops.

This publication is available on the HSE website here.

© Crown copyright If you wish to reuse this information visit
the HSE website for details. First published [08/24].

Published by the Health and Safety Executive [08/24].